Email or Formal Letter?

Sending a thank-you letter by email is more than enough for 90% of employers. Email may be the only option since you need to contact your interviewer within the next 24 hours.

However, taking the time to print and send a letter by mail can create a lasting impression with your interviewer. If you’re planning to send an envelope, have a draft ready before your interview.

Note: Professional organizations (law firms, consulting firms, medical schools, etc.) may be expecting a formal letter. Prepare your letters beforehand and always use priority or express mail.

Sample Template for Email Thank You Letter

Subject Line: Thank you for the [Job Title] interview on [Date]

Dear Mr./Ms. [Interviewer],

Thank you for taking the time to interview me [today, yesterday] for the [Job Title] position at [Company]. I enjoyed meeting you and other members of the team, as well as learning more about the opportunities of the position.

I appreciate that we got to discuss [most important skills/experiences or relevant topic discussed in interview]. As I mentioned, my time as an [intern, previous position] at [Previous Company] has also prepared me for the responsibilities of the position. [Add any additional qualifications or related experiences that you didn’t mention at the interview].

Thank you for considering me for the [Job Title] position. If you have any questions or requests, please email or call me at [Phone Number]. I look forward to hearing from you soon.

Sincerely,

[Your Name]

Alternate Sample Template for Email Thank You Letter

Subject Line: Follow-up to the interview for the [Job Title] position

Dear Mr./Ms. [Interviewer],

Thank you for the opportunity to interview for the position of [Job Title] [today, yesterday]. I appreciate speaking with you, and other members of the staff, about the details of the position.

I am confident that I can contribute to [Company] as a member of your team. My background in [relevant skill sets] and experience as a [Previous Position] at [Previous Company] has prepared me for the requirements of the position. [Mention any specific job scenarios/requirements discussed at interview, and conclude with the reasons why you are qualified to fill the role].

[Optional: Reference any positive off-topic discussions and/or commonalities you may have had with your interviewer].

Thank you for your time and consideration for the [Job Title] position. Please email or call me if you have any further questions. I look forward to hearing from you soon.

Sincerely,

[Your Name]

[Your Title]

[Personal Phone Number]

Sample Template for Formal Thank You Letter

[Your Name]
[Your Address]
[Your City, State, Zip Code]

[Date]

[Interviewer Name]
[Interviewer Title]
[Company]
[Company Address]
[Company City, State, Zip Code]

Dear Mr./Ms. [Interviewer]:

I am writing to thank you for the opportunity to interview for the [Job Title] at [Company]. I appreciate the time you took out of your schedule to meet with me and discuss the details of the position. After learning more about the job requirements, I am confident that I contribute to [Company]’s mission and goals as a member of your team.

As we discussed, [present specific topics of company needs/job roles during the interview]. I believe my skills in [relevant skill set] will help me [accomplish specific goals of the job position].[Highlight relevant degree or previous experience that have helped you prepare for the position].

[Include company highlights/strengths/events that are relevant to the interviewer. Add how you personally can contribute to positive work culture.]

Thank you again for considering me for this position. I look forward to the possibility of working with you soon.

Sincerely,

[Your Signature]

[Your Name]

Additional Tips for Thank You Letters After the Interview

• Make your letter concise, thoughtful, and relevant to the interviewer.
• Remember to mention the ‘highlights’ and discussions of your interview.
• Mention any other skills or qualifications that you may have forgotten.
• Proofread your thank-you letter for spelling and grammatical errors.